Email Client Configuration Guides
Overview
When you need to configure email on any mail client, you'll need to know specific information in order to create the account. The most basic information you'll need to know is:
| Username | Your email address: John@email.com |
|---|---|
| Password | The password for that email address |
| Incoming Server | example.com* |
| Incoming Port | 993 (IMAP) or 995 (POP3) |
| Outgoing Server | example.com* |
| Outgoing Port | 465 (SMTP) |
| Authentication | Password |
| Hostname | mail.hostedemail.com |
*Replace example.com with your domain name.
Email Application Settings
Your email application can be set up to retrieve emails from the email server using two different protocols: IMAP or POP. The protocol you'll use mostly depends on the number of devices you'll use to access your email.
- IMAP. For incoming mail, this is for people who access their email on multiple devices or if multiple users access the same account. When you read, reply, delete, forward, or otherwise manage your email, the changes are made on the server and sync with your webmail and other IMAP-connected email clients. IMAP is limited to 20 connections per IP address, but that shouldn't be an issue for most users.
- POP. Use POP to download and remove your email from the server and store them on your device. It's a great option if you want to manage your email through one main interface, frequently manage your email offline, or need more storage space than your mail server allows. Do not use POP if you want to access your email from multiple devices.
Your outgoing mail server uses SMTP settings. SMTP, which stands for Simple Mail Transfer Protocol, is a set of communication guidelines that allow the software to transmit email over the Internet. Most email software is designed to use SMTP for communication purposes when sending an email that only works for outgoing messages.
Also, we highly recommend securing your email connection using the Secure (with SSL) settings. These settings enable an SSL email certificate to encrypt the connection between your email client and the mail server to ensure that your mail is private and cannot be read by anyone but the intended recipient. Some networks don't permit SSL connections, so we've listed the standard settings for your convenience.
Email Client Setup Guides
The setup process is a bit different for each email client. Many of them support Autodiscover, which automatically detects some or all of the required server settings from your username and password. Click on a link from the lists below for a step-by-step tutorial specific to your email client.